How to create the ideal construction schedule for your project [2022] ?

The construction sector is one of the most profitable sectors in the business world, due to the ever necessary task of building for people. This is not only an indication of its durability, but also of the lack of innovation in the sector. However, the world of information technology offers significant improvements in the industry, which is why this time we will talk about how you can create the ideal construction schedule for your project.
Table of contents


1. What is site planning?

In order to carry out a good construction process, a construction planning is fundamental, since a good planning will help you to finish the projects on time and within the initial budget, so as not to condition your profits. 


This could have been complicated in the past, due to the variables that exist in every construction process, but today it is possible to do it efficiently thanks to construction software.


A planning is a process executed by the site manager to design each phase of the project, from administration, design, execution and completion of the building.


The construction planning will allow you to schedule the required activities and the time indicated to execute them. Planning is the most important stage, as it is when all the important activities in the construction process will be intensified, the execution schedule will be designed and the necessary resources for the project will be planned, such as the case of requiring contractors or subcontractors.


What is the KANBAN model?

To carry out a good work planning you will need to find a balance between the work to be executed and the availability of your team, in order to establish an achievable time and according to your client's budget. This is why the KANBAN methodology is ideal for keeping a list of workflow actions through continuous improvement.


The KANBAN model is based on implementing dashboards to visually manage projects that can be visualised by the work team. Thanks to the graphic model, the work is manageable, as each member will be able to observe their work flow and workload, in order to make the best use of time. 


The KANBAN model represents pending, work in progress and completed work in columns, aggregating the individual tasks by graphic cards that are visual within the dashboard.


To make the most of this model, your project must comply with the following rules:


- Never pass on defective products: Your KANBAN model should be focused on the actual work, ensuring that no defective practices remain in the work team.


- Take only what is necessary: your work methodology should be based on on-time delivery, so you should efficiently choose each process within your site schedule. This will help you to set the boundaries of your work, so that each member of the site focuses on completing their individual tasks and does not perform tasks that are not theirs.


- Produce the exact quantity required: you must limit the amount of work done by optimising your workflow through the tasks contained in your job schedule. This will allow you to control the delivery time and produce only the work required to ensure that the schedule focuses on the relevant tasks and products.


- Leveling the production: the KANBAN model makes the workflow visible, so you can keep a balance between the tasks of each member and their executed work, all based on the planning of the site.


- Fine-tuning production or process optimisation: optimising your processes must be progressive, as making too many changes at once can be counterproductive. The KANBAN model is designed for continuous improvement, through progressive changes to make your process improve over time.

- Stabilise and streamline the process: the aim of looking at the workflow in KANBAN models is to move your work forward in stages. Stabilising and streamlining your processes is what will lead to your management being automated. 


3. How to draw up a schedule for your work?

To carry out the planning of your construction site you must follow the details requested by the construction site planning software in the following steps:


  • Create a project: in this initial phase you will need to enter the budget, labour and material data in order to create a model and a manageable schedule. This stage is important because it is the one that will allow you to stay within your budget, you can create a document that details the resources and the budget. With Tribboo you can do this easily in just one click, create a budget and have complete cost management.


  • Drafting an initial plan: this stage is fundamental to your site planning, because it is the basis that will guide each stage of the project. Your initial plan should include all the details to establish the feasibility of the project and estimate the resources you will need to carry out the work. Software such as Tribboo, which offers project management, budget accounting, material tracking, contractor management and document management, is indispensable in this step.


  • Execution of the plan: site management involves not only proper planning, but also constant observation of the process. The work structure will have all activities listed in detail within the plan. With Tribboo you will be able to monitor the status of your tasks, work activities and time tracking.


Good site planning will allow you to optimise your processes, improving job by job. It will also be an important guide to maximise your profits by not exceeding your initial budget. Feel confident that with Tribboo you will have the tools you need to carry out a good construction planning at all stages.